Best Project Management Software Canada: Top 12 for 2025

If you’re running a business of your own in Canada and managing multiple projects at once, you’ll be well aware that there’s so much more to it than meets the eye. Behind every successful project there’s countless hours of brainstorming, synchronized effort, planning, and team collaboration. To ensure everything runs smoothly and eventually delivers the results you want, you need excellent project management software.

But, with so much choice, it can be hard to find the best project management software in Canada for you. Luckily, our guide features in-depth reviews of the 12 best project management software for Canadian businesses, so you can easily work out which best suits your needs.

Our Pick for the Best Project Management Software Canada 2025: Monday.com

There’s no doubt that all the 12 project management software on our list have a comprehensive set of features and could really help your business, but our clear top pick is Monday.com.

Best Project Management Software and Tools in Canada

Here’s a quick overview of our top 12 picks for the best project management software Canada:

1. Monday.com: Best Project Management Software Canada Overall
2. ClickUp: Excels in Team Communication
3. Smartsheet: The Most Flexible With Advanced Automations
4. Hive: Known for its Flexible Add-ons
5. Awork: Ideal for Pre-designed Templates
6. Teamwork: Best Free Project Management Software 
7. Zoho Projects: Must-have for Automation Features 
8. Bonsai: Phenomenal PM Tool for Freelancers
9. GanttPro: Superb for Gantt Charts
10. Basecamp: Great for Managing Personal Tasks
11. Kintone: Perfect for Creating Custom Views
12. LiquidPlanner: Excels in Workload Management

Best Project Management Software Canada: Reviewed

Now that you’ve seen our selections, it’s time to dive deep into each of the tools’ details, including their best features, pricing, advantages, and limitations.

1. Monday.com: Best Project Management Software Canada Overall

A huge reason why you should pick Monday.com as your project management software is that it’s trusted by more than 152,000 brands in the world, including major players like Coca-Cola, Canva, Hulu, and HubSpot. 

Monday.com, easily the best product roadmap software around, is best known for its comprehensive dashboard, which gives you a bird’s eye view of all the projects active in your company.

You can get a holistic view of their workflows or even zoom into singular subtasks and check their progress.

Its smart data tools make it simple for you to prioritize tasks or assign a new task to a team member. You can also integrate with your favorite business tools so that all your work can be managed from one single platform.

In case you’re not ready to commit to a paid plan, you can opt for Monday’s free 14-day trial and acquaint yourself with the tool.

Best Features 

• Integrate with your favorite business tools 
• Multiple views, including timelines and charts, to monitor the project 
• Get a holistic view of everything happening in your company
• Zoom into any detail or subtask and check their progress
• Upload files of any format of your choice; Monday.com is compatible with all of them

More information about Monday.com:

Pricing 

Here are the plans offered by Monday.com (billed annually):

• Individual: Free (unlimited boards, docs, 200+ templates, mobile apps)
• Basic: $8/seat/month (Individual plan benefits + unlimited free viewers, priority support, 5GB storage)
• Standard: $10/seat/month (Basic plan benefits + calendar view, guest access, integrations, automation)
• Pro: $16/seat/month (Standard plan benefits + formula column, dependency column, time tracking, private boards and docs)
• Enterprise: Custom pricing (Pro plan benefits + advanced reporting, multi-level permission, premium support, mergeable boards)

2. ClickUp: Excels in Team Communication

Looking for a comprehensive tool that keeps all your work in one place and equips you with everything you will need to successfully manage your projects and complete them on time? Try ClickUp, one of the best Kanban software around.

Apart from its free version, each of its plans comes with unlimited storage which means you can manage an endless number of tasks and projects.

Not just that, you can also create unlimited multiple dashboards to manage different projects separately.

Each ClickUp plan also has multiple project views, real-time chat, sprint management, and integrated time tracking.

The best thing is that every user — even the ones on a free plan — gets 24/7 customer support, so no matter what difficulty you’re facing while running the software, the ClickUp team will assist you.  

Best Features

• In-app video recording to manage your team better 
• Create user groups seamlessly for group tasks 
• Real-time chat to keep up with your team within the platform 
• Agile reporting and resource management to handle your team better
• Dedicated whiteboards in every plan to brainstorm ideas together with your team

More information about ClickUp:

Pricing 

Here are the plans offered by ClickUp (billed annually):

• A free forever plan (unlimited tasks, kanban boards, real-time chat, sprint management, time tracking)
• Unlimited: $5/user/month (Free plan benefits + unlimited storage, dashboards, integration, form view, goals & portfolio)
• Business: $12/user/month (Unlimited plan benefits + unlimited teams, advanced time tracking, custom exporting, workload management, goal folders)
• Business Plus: $19/user/month (Business plan benefits + team sharing, custom role creation, custom permissions, priority support)
• Enterprise: Custom (Business plus plan benefits + white labeling, enterprise API, advanced reporting, single sign-on)

3. Smartsheet: The Most Flexible With Advanced Automations

Smartsheet is one of the most flexible PM tools out there, giving you the ability to fully customize every view and task, as well as leverage advanced formatting to ensure greater visibility of every project at a glance.

You can also apply filters to each view to sort tasks by the owner, due date, and priority. Managers and collaborators can leave comments on tasks, attach files, and even set up smart notifications to be instantly alerted whenever the status of a particular task changes.

In addition to spreadsheets, Smartsheet offers Gannt charts, as well as Calendar and Timeline views that help you organize work more efficiently and maximize resource utilization.

You’ll also have access to full activity logs, so you can see complete information on every change to spreadsheets, dashboards, and reports. That said, the best feature Smartsheet has to offer is undoubtedly workflow automation.

You can set up simple yet powerful automation using if/then statements from a drop-down menu and selecting specific triggers. This way, you can automate approval and update requests, set up daily reminders and email notifications, automatically lock rows based on sheet changes, and more.

Best Features

• Advanced workflow automations
• Resource management with built-in time tracking
• Document creation with a drag-and-drop UI
• Powerful reporting and analytics

More information about Smartsheet:

Pricing 

Here are the plans offered by Smartsheet (billed annually):

• A free forever plan (two sheets, Gantt charts, Grid and Calendar views, 500MB attachment storage, 100 automations per month)
• Pro: $7/user/month (Free plan benefits + unlimited sheets and free viewers, unlimited forms, 20GB attachment storage, 250 automations per month)
• Business: $25/user/month (Pro plan benefits + unlimited free editors, user, group, and license management, 1TB attachment storage, unlimited automations)
• Enterprise: Custom (Business plus plan benefits + enterprise plan manager, work insights, domain validation, custom email domains, priority support)

4. Hive: Known for its Flexible Add-ons

Want to complete your projects well before the deadlines looming ahead? Try Hive. Its versatile timeline helps you visualize complex projects beforehand.

Along with that, you can use Hive’s Kanban boards to track the progress of individual tasks, use a table view to get a list of all the tasks in hand or access a calendar view to check the deadlines or get a list of upcoming projects.

Another great thing about Hive is that every plan, including the most basic one, comes with unlimited storage, unlimited collaborative notes, and cloud integration of your choice.

To further improve team communication, they offer an integrated chat option and built-in email for teams to connect within the platform. 

Best Features

• In-app chatting feature for faster communication
• Multiple project views, including Gantt, Kanban, Calendar
• Flexible add-ons to scale the software when required
• Custom emojis to make the conversation a little more engaging 
• Unlimited storage, projects, tasks, and collaborative notes on all plans

More information about Hive:

Pricing

Here are the plans offered by Hive (all plans are billed annually): 

• Solo: Free (unlimited storage, multiple views, email in Hive, native chat, custom emojis)
• Team: $12/user/month (Solo plan benefits + shareable forms, time tracking, in-app messaging, external guest access)
• Enterprise: Custom (Team plan benefits + flexible add-ons, unlimited boarding, enterprise API, enhanced security)

5. Awork: Ideal for Pre-designed Templates

Awork prides itself on creating the smoothest workflows! It allows you to collaborate with your team with ease and manage your work from a centralized dashboard. 

As soon as you sign up with Awork, you will have access to their multiple project views and countless pre-designed template designs so that you can start conquering your goals from the get-go.

Features like absence management, workload allocation, calculation, and calendar integration massively simplify managing your team and their needs. 

One of the best things about Awork is that it makes it easier for new users to make a choice.

You can start with a free 14-day trial to understand the tool better, and if you are unsatisfied after investing in a plan, you can get a full refund, thanks to Awork’s free 30-day money-back guarantee.

Best Features

• Multiple project views with Gantt charts and Kanban boards
• Pre-designed templates so that you don’t have to build everything from scratch 
• A free trial helps new customers get to know the tool better 
• Helps you manage your team better and cater to their needs
• The money-back-guarantee ensures you get your investment back if you’re not satisfied with the service 

More information about Awork:

Pricing 

Here are the plans offered by Awork (billed annually):

• Premium: 10.99€/user/month (up to 50 users, support channels, all tracking and management features)
• Enterprise: 15.99€/user/month (50-5000 users, extended features, client teams)

6. Teamwork: Best Free Project Management Software

Teamwork, our top pick for the best team project management software, is the perfect platform for collaboration, be it with your clients or your team.

Having a clear idea of where your work is headed also helps you plan your resources better.

One of the best things about Teamwork is that it equips you with all the tools you will need to manage your company. This includes resource allocation, budgeting, and invoicing. 

Plus, Teamwork has a template for every need, irrespective of whether you need to get started with a project, track time for a task, or welcome a new client onboard. 

Trusted by over 20,000 companies, Teamwork seamlessly integrates with tools like Google Drive, Xero, Hubspot, Slack, Dropbox, and more.

So, rest assured that you can use Teamwork any way you want without losing your old, trusted business tools.

Best Features 

• Unlimited templates for every business process
• Helps you with resource and budget allocation
• Free demo for users to understand the tool better 
• A perfect, collaborative environment for both clients and teams 
• Seamless integration with multiple trusted business tools

More information about Teamwork:

Pricing 

Here are the plans offered by Teamwork (billed annually):

• A free forever plan (task lists, task dependencies, milestones, multiple views)
• Deliver: $9.99/user/month (Free plan benefits + unlimited clients, integrations,  custom branding, kanban boards)
• Grow: $17.99/month (Deliver plan benefits + more integrations, custom domain with SSL, track history, 2FA)
• Scale: Custom ( Grow plan benefits + 500GB storage, unlimited projects. Webhooks, more users)

7. Zoho Projects: Must-have for Automation Features

Zoho Projects is a simple, beginner-friendly cloud project management software that helps you track projects, plan your workflow, and connect with your team efficiently.

In fact, it’s the perfect solution for remote workers.

One of our favorite things about Zoho Projects is how it lets you automate most of the mundane tasks so that you can focus on things that actually require your input. Project views include kanban boards, Gantt charts, task lists, etc.

To improve your team’s productivity, you can also break down the project into smaller tasks and add milestones to it. This will keep your team motivated and also help you check the progress at a glance. 

Having a clear view of your projects will help you plan out task dependencies so that you can prioritize which work needs to be done first.

Best Features

• Cloud-based interface makes it perfect for remote teams
• Powerful task automation helps you save a lot of time 
• Calendar integration helps keep track of upcoming deadlines
• Milestones for each task to keep your team motivated 
• A comprehensive project view helps you mark all the task dependencies 

More information about Zoho Projects:

Pricing

Here are the plans offered by Zoho Projects (all the plans are billed annually):

• Free (task tracking, Gantt view, limited projects, mobile apps)
• Premium: $4/user/month (Free plan benefits + project templates, unlimited projects, time tracking, budgeting, task rollup)
• Enterprise: $9/user/month (Premium plan benefits + baseline, custom fields, custom roles, critical path)

8. Bonsai: Phenomenal PM Tool for Freelancers

Bonsai is a popular project management tool for freelancers and small business owners. In fact, over 500,000 businesses have opted for Bonsai’s tech stack to save time and money.

From project management to CRM, accounting and tax, time tracking, and automation, Bonsai was designed to do it all. This means that you can manage everything from the proposal stage through to the end of every project with ease.

You’ll be able to keep everything organized with folders for every client where you can store your contracts, invoices, and projects. You can create tasks for each project and even create reusable task templates for similar projects.

On top of this, Bonsai lets you ensure you’re billing clients correctly with the option of manual or automatic time tracking for any device — mobile, desktop, or browser.

Best Features

• Bonsai offers free templates for invoices, the scope of work, proposals, contracts, and loads more to make getting started much easier
• Integrates with Zapier, which allows you to connect to over 1,000 different business tools to integrate with your current tech stack
• Built-in CRM capabilities let you tag leads automatically and track them in your funnel, see outstanding fees, and more
• Let’s you stay on top of your finances with built-in accounting tools — get real-time data for your profits, expenses, and tax deductions
• Bonsai automates tedious tasks like invoice creation, sending, and client reminders to help save you time, reduce late payments, and streamline your workflow

More information about Bonsai:

Pricing

Here’s what Bonsai costs with an annual subscription:

• Starter: $17/month (all templates, unlimited clients and projects, invoicing and payments, expense tracking)
• Professional: $32/month (Starter features, plus custom branding, forms, workflow automation, integrations, and a client portal)
• Business: $52/month (all of the above, plus subcontractor management, unlimited subcontractors and collaborations, and accountant access)

9. GanttPro: Superb for Gantt Charts

If you’re looking for project management software that focuses exclusively on Gantt charts, look no further than GanttPro — one software to keep your team together, manage projects and keep your client informed.

Not surprisingly, GanttPro is among the best Gantt chart software in the industry.

GanttPro simplifies task management by allowing you to assign a custom status to it, prioritize when needed, and check task history and progress in one click.

Another feature that we love about GanttPro is its smart filters that simplify searching for tasks and project assets. You can even create your own custom filters and save them.

Team collaboration is made simple by GanttPro through real-time commenting and notifications. You can also adjust the level of access different members of your team have through custom permissions. 

Best Features 

• Gantt Pro has the best templates and features for Gantt charts
• Integrates with tools like Slack, MS Teams, Jira, and many more
• Commenting, attachments, and real-time notifications power up team communication 
• Simplifies task management through deadlines, custom status, and progress bars 
• Lets you create custom roles and permission to customize the access each team member has

More information about Gantt Pro:

Pricing

Here are the plans offered by GanttPro (plans are billed annually):

• Basic: $7.99/user/month (virtual resources, project calendar, auto-scheduling, Gantt view)
• Pro: $12.99/user/month (Basic plan benefits + custom templates, bulk change, overdue tasks, custom fields)
• Business: $19.99/user/month (Pro plan benefits + time tracking, Jira cloud integration, workload management, portfolios & reports)
• Enterprise: Custom pricing (Business plan benefits + increases API limit, priority support, single sign-on, enterprise onboarding)

10. Basecamp: Great for Managing Personal Tasks

Basecamp is an all-in-one toolkit to keep your work organized and ensure no important detail slips out. Growing by thousands of companies every week, it’s a perfect project and team management tool for remote teams.

Inside every project, you will find an array of tools like a message board and a to-do list. Then there are options like scheduling, group chat, etc. This helps you manage individual projects separately instead of mixing them all up in the main dashboard.

Basecamp also helps everyone be in the loop with automatic check-in questions like “What have you worked on?” or “What did you do today?” to keep everyone updated without engaging in long email threads. 

Best Features 

• Native team chat for fast communication
• To-do lists for managing sub-tasks across all projects
• Separate task management tools for each project
• Simplifies communication with auto-check-in questions
• A dedicated “My Stuff” tab to help you check things on your plate

More information about Basecamp:

Pricing

Here are the plans offered by Basecamp:

• Basecamp Personal: Free (10GB storage, 3 projects, 20 users)
• Basecamp Business: $99/month (500GB storage, unlimited users and tasks, advanced client access, priority support, project templates)

11. Kintone: Perfect for Creating Custom Views

Kintone is best known for its customizability. It’ll help you keep your project data, files, docs, and team chat all in place and customize your workflows as per your needs.

You will have the freedom to easily centralize your work, whether it’s employee database, sales lead, customer data, or daily projects.

Another feature of Kintone that stands out for us is that it gives you unlimited custom views; curate project views the way you want and decides who gets to access what assets of your project. 

You can also set up custom reminders to gently remind your team of upcoming deadlines. Moreover, Kintone also notifies your teammates of when it’s time to turn in their work. 

Best Features 

• Free trial and demo to get started
• Real-time reporting on the team’s performance
• Flexible workflows and customization at every step
• Unlimited custom views to manage permissions
• Custom notifications to remind your team of upcoming deadlines 

More information about Kintone:

Pricing 

Kintone only offers one plan to all its users at $24/user/month (billed annually or monthly based on contract). All the features in its catalog are included in this plan. 

12. LiquidPlanner: Excels in Workload Management

LiquidPlanner is best known as a dynamic project management tool that adapts to your needs instead of forcing you to change your workflow.

It stands out for its predictive scheduling feature, under which multiple simulations are run to forecast estimated task completion dates so that you can plan your schedule accordingly.

LiquidPlanner also helps you view the bandwidth of your team, current workload, and availability for the week so that you can assign tasks without overburdening your employees. 

Say you need to prioritize a task. In that case, LiquidPlanner’s priority-based planning will structure all the other tasks at hand accordingly. 

Best Features

• Integrated time tracking 
• Built-in learning academy for beginners to understand the tool better 
• Predictive scheduling ensures you never miss a deadline
• Smart task prioritization and priority-based planning 
• Effective resource management through a holistic workload view

More information about LiquidPlanner:

Pricing 

Here are the plans offered by LiquidPlanner (all plans are billed annually):

• Essentials: $15/user/month (multiple views, alerts, and insights, change tracking, slack integration)
• Professional: $25/user/month (Essential plan benefits + single sign-on, availability management, project workload view, task export, and import)
• Ultimate: $35/user/month (Professional plan benefits + access roles, group workload view, rate sheet, timesheet export, custom data fields)

Best Project Management Software Canada 2025: Comparison Table 

Are you wondering whether there’s a quicker way to compare the 12 best project management software to single out the best one without compromising the quality of the analysis? Then this table is for you!

The table focuses on drawing comparisons across parameters that are the most crucial considerations for project management software.

What is the Best Free Project Management Software in Canada?

Both Monday.com and ClickUp are great picks for free project management software in Canada. Unlike other tools in the market, they offer generous features even on their free plans.

You can bring your team on board, manage unlimited boards and docs, and use their responsive mobile app.

ClickUp has the better free plan, with real-time chat, emails, sprint management, time tracking, and 24/7 support.

What is the Best Construction Project Management Software in Canada?

Teamwork is the best construction project management software in Canada. Along with basic project management features, it also helps you manage your remote team, which will come in exceptionally handy in managing your onsite workers remotely. 

They also help with client collaboration and communication, ensuring your project investors and buyers are kept updated about the progress. 

What is the Best Project Management Software for Small Teams in Canada?

If you are looking for the perfect software for your small team, try ClickUp, Hive, or Zoho Projects. For starters, all these tools offer a reasonable free plan or free trial and affordable plans, just what a small team needs. 

They also cover almost every other feature your team will need to manage its projects, including time tracking, board and chart views, real-time chat, automation, and integrations.

With these tools, you won’t have to seek help from any other software. 

How to Choose Project Management Software | Factors to Consider

Here are a few things you need to keep in mind while choosing project management software for your company:

1. Task Management Features 

One of the primary reasons to get project management software is to manage your tasks and projects well. So naturally, one of the first things you should check is its task management features. 

Check the number of project views the tool offers. The usual views include kanban boards, list views, table views, and Gantt charts. 

Next, check the dashboard and how comprehensive it is.

See if you can easily upload, categorize, assign or prioritize the tasks. Your chosen tool should also have color-coded labels or smart filtering options to make it easy for you to find your projects and tasks. 

2. Integration Capacity 

No one tool can replace all the other business tools. And even if it does, you might have your preferred business tools for specific business processes. So make sure whatever tool you choose, it should let you connect to your favorite tools. 

Look for project management tools that can connect with other platforms like Slack, Google Drive, Hubspot, Jira, and MS Teams. As a user, you should never be restricted to just one application. 

3. Customer Service

Almost every project management tool out there offers the same kind of features. What really sets them apart is the quality of service you get. 

For starters, go for tools that have a free demo, trial, or plan. You shouldn’t have to invest in software without knowing what you’re signing up for.

And if you don’t like the software post-purchase, make sure it has a refund policy to help you get out of the subscription without losing money.

Avoid shady apps that try to tie you down with contracts. Instead, go for subscription-based models. Also, make sure the tool has a fantastic customer support wing available for as many hours as possible and preferably over email, chat, or even phone.

4. Team Collaboration Features

There will hardly be any company where projects are managed single-handedly. If you have a project in hand, you most certainly have a team behind it.

So go for applications that can accommodate a big team and help them work harmoniously. Look for team collaboration features like commenting, mentions, in-app chat, and integrated video calls.

Next, make sure the application lets you create custom roles and permissions to grant access based on the parameters of your choice. 

Managing a big team is difficult, especially if you are working remotely. The project management software you choose should help your team management issues instead of adding to them.

5. Automation 

Nothing makes project management software more perfect than an effective automation service. The entire purpose of having a project management tool is to optimize your workflow and improve your work efficiency and team productivity.

Automating routine tasks is one simple way to achieve all these three goals in one shot. 

Choose a project management tool that automates daily, mundane tasks and lets you focus on things that matter more.

For example, many tools send automated reminders about upcoming deadlines to your team members so that you don’t have to remind them to turn in their work verbally. 

Conclusion: What’s the Best Project Management Software in Canada?

Having reviewed the 12 best project management software for Canadian users, we found Monday.com to be a clear step ahead of its competitors in terms of features, value for money, ease of use, and flexibility.

It comes with a 14-day trial, which is enough time for you to gauge its suitability for your business without committing to a paid plan. Plus, its centralized dashboard will help you oversee all the projects being worked on in your organization in one place.

Monday.com’s USP is its massive integration capacity, meaning you don’t have to completely alter your workflow and processes when you start your journey with the tool.

And lastly, not only does Monday.com have a free forever plan, its paid plans start as low as $8 per month, so it’s easy to see why it’s a favorite among small and large enterprises alike.